Privacy Policy for We Care Counseling and Consulting

Our Legal Responsibility

We are legally obligated to:

• Protect the privacy of your identifiable health information.

• Provide you with this notice explaining our privacy practices.

• Use and disclose your information only as described in this policy or as required by law.

We may update this policy at any time. If we do, we will post the revised notice in our office and make copies available upon request. For questions or a current version of this notice, please contact our Privacy Officer at 123-456-7890.

How We Use and Share Your Information

1. Treatment

We may use or share your information with other healthcare professionals involved in your care to provide the best possible treatment and coordination.

2. Payment

We may use or disclose your information to bill for services provided to you. This may include insurance claims, collections, or pre-authorization.

3. Healthcare Operations

We use your information for administrative functions, training, quality improvement, and compliance with regulations.

Examples include:

• Staff training and certification.

• Quality assurance reviews.

• Partnering with other professionals to improve services.

4. Involvement in Your Care

With your permission, we may share relevant health information with family members or others involved in your care. In emergencies, we may share information when necessary to protect your safety.

5. As Required by Law

We may be required to disclose information in situations such as:

• Reporting abuse or neglect.

• Responding to court orders.

• Assisting law enforcement.

• Preventing a serious threat to health or safety.

6. National Priority Uses

In limited cases, we may disclose information for public health, government functions, or research, but only as permitted by law.

Your Rights Regarding Your Health Information

1. Right to a Copy of This Notice

You may request a copy of this policy at any time.

2. Right to Access Your Records

You can review or receive a copy of your health records. Requests must be in writing. We may charge a fee for copies or summaries.

3. Right to Request an Amendment

If you believe your information is incorrect or incomplete, you may request a correction in writing.

4. Right to an Accounting of Disclosures

You may request a list of certain disclosures made about your information in the past six years, excluding routine uses for treatment, payment, or operations.

5. Right to Request Restrictions

You may ask us to limit how we use or share your information. While we are not always required to agree, we will comply with certain legally mandated restrictions.

6. Right to Confidential Communications

You may request to be contacted in a specific way or at a specific place (e.g., at work or by mail).

Complaints and Contact Information

If you believe your privacy rights have been violated or if you have concerns about how your information is used, you have the right to file a complaint:

With Us:

We Care Counseling and Consulting
Attn: Privacy Officer
[6105 22nd Ave Kenosha, WI 53143]
Phone: 123-456-7890

With the U.S. Department of Health and Human Services:

Office for Civil Rights
200 Independence Avenue, S.W.
Room 509F, HHH Building
Washington, D.C. 20201
Phone: (800) 368-1019
TDD: (800) 537-7697
Website: www.hhs.gov/ocr/privacy/hipaa/complaints
Email: OCRMail@hhs.gov

We will never retaliate or treat you differently for filing a complaint.